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Invite your team by email and choose what each person can do. Share pages with guests for free, without using a paid seat.
Owner
One per workspace
Owns the workspace and its billing. Manages members and settings.
Admin
Takes a seat
Can manage workspace settings, and invite or remove members.
Member
Takes a seat
Can create and update work: boards, pages, sheets, slides, forms.
Guest
Never a seat
Sees only shared pages. Free and does not use a paid seat.
Add the name and email address of the person you want to invite.
Choose admin, member or guest, then send. They join the roster and receive a sign-in link by email.
They use the invited email address with a new or existing account. Their role determines what they can see and do.
Admins and members use purchased seats. Add more in Billing when needed. Guests never take a seat.
Seats and guests
On paid plans, the owner, admins and members each use one seat. The free plan is for one person. Paid plans have no minimum seat count, and removing someone frees their seat for another person.
Invite clients or stakeholders as guests to read specific shared pages. Guests are free on every plan and never use a paid seat. They cannot edit or comment, and see only what is explicitly shared with them.
Use one account across workspaces as an owner, member or guest. Each workspace has its own plan, roster and bill, so you can keep personal work, team projects and client work separate.
Inbox
Find mentions, assigned cards and due-date reminders under the bell. Open a notification to go to its card and mark it read. Use the Inbox page to filter what needs your attention.
Seats, guests and workspaces.
| Limit | Free | Starter | Team | Business |
|---|---|---|---|---|
| Seats | 1 | 1 included, more at $7 | $12 a seat, unlimited | $24 a seat, unlimited |
| Guests | 3 | 5 | 10 | 25 |
| Owned workspaces | 1 | 2 | 3 | 5 |
| Member invites, comments, due dates | — | Included | Included | Included |
| Verified and public pages | — | Included | Included | Included |
No. A guest never takes a paid seat, on any plan. They see only what is shared with them, and can read it but not edit it or comment on it.
Boards, pages, sheets, slides, forms, a calendar, AI canvases and an assistant that reads all of them. Free to start; paid plans add seats, sharing, comments, due dates and more AI.